Privacy Policy

Effective Date: 01.01.2024
Last Updated: 11.01.2024

Newployee OÜ is committed to safeguarding your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data in compliance with GDPR and other applicable data protection laws.

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About us
What data we collect
How we use your data
Data sharing
Data storage and retention
Your rights
Security Measures
Updates to this privacy policy
Contact information

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1. About us

Newployee OÜ is a registered company specializing in employee onboarding and offboarding automation services.

Company Name: Newployee OÜ
Registered Address: Harju maakond, Tallinn, Kesklinna linnaosa, Viru väljak 2, 10111
Contact Email: hello@newployee.com

We are the data controller, responsible for the processing of personal data collected through our platform.

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2. What data we collect

We collect various types of data to provide and improve our services. This includes:

a) Data You Provide to Us

When you use our platform, you may provide the following information:

User Data: Name, email address, phone number, job title, and company information.
Employee Data: Data about employees, such as their names, job titles, and department information, provided by employers for onboarding or offboarding purposes.

b) Data We Collect Automatically

We automatically collect information when you use our platform:

Device Information: IP address, browser type, operating system, and device identifiers.
Usage Data: Details about your interactions with our platform, including pages viewed, features accessed, and session durations.

c) Cookies and Similar Technologies

We use cookies to enhance your experience and track usage:

Functional Cookies: Ensure the platform operates as expected.
Analytics Cookies: Help us understand user behavior to improve functionality.
Advertising Cookies: Enable personalized advertising and promotional campaigns.

You can manage cookies through your browser settings or opt out of tracking by contacting us.

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3. How we use your data

We process your data for the following purposes:

a) Service Delivery

To register and manage your account.
To provide onboarding and offboarding automation tools.
To ensure the platform operates as intended and to troubleshoot technical issues.

b) Analytics

To analyze user interactions and identify areas for improvement.
To monitor platform performance and ensure security.

c) Marketing

To send newsletters, product updates, and promotional offers, provided you have opted in.
To tailor marketing messages based on user preferences and interactions.

You can unsubscribe from marketing communications at any time by clicking the "unsubscribe" link in our emails or contacting us.

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4. Data sharing

We do not sell, rent, or trade your personal data with third parties.
However, we may share data in the following situations:

Service Providers: We use trusted cloud providers to store data securely. These providers are bound by strict confidentiality agreements.
Legal Requirements: We may disclose information to comply with legal obligations, enforce our terms, or respond to lawful requests from public authorities.

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5. Data storage and retention

Your data is securely stored on cloud-based servers.

Retention Period: We retain personal data for as long as it is necessary to fulfill the purposes outlined in this policy.
Data Deletion: You can request the deletion of your data at any time by contacting hello@newployee.com. Once deleted, the data will no longer be recoverable.

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6. Your rights

Under GDPR and other applicable laws, you have the following rights:

Access: Request a copy of your personal data.
Rectification: Correct inaccuracies in your data.
Erasure: Request that we delete your data ("right to be forgotten").
Restriction: Limit processing of your data under certain conditions.
Portability: Receive your data in a structured, machine-readable format.
Objection: Object to data processing based on legitimate interests.
Withdraw Consent: Revoke consent for data processing where applicable.

To exercise your rights, contact us at hello@newployee.com.

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7. Security measures

We prioritize the security of your data through robust measures:

Encryption of sensitive data during transmission and storage.
Regular security audits to identify and mitigate vulnerabilities.
Restricted access to personal data based on employee roles and responsibilities.

While we strive to protect your data, no system is entirely secure. We encourage you to maintain the confidentiality of your account credentials.

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8. Updates to this privacy policy

We may update this policy to reflect changes in our practices or legal obligations.

Notification: Significant updates will be communicated via email and published on our website.
Review: We recommend reviewing this policy periodically to stay informed about how we protect your data.

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9. Contact information

For questions or concerns about this policy, please contact us at:

Email: hello@newployee.com
Address: Harju maakond, Tallinn, Kesklinna linnaosa, Viru väljak 2, 10111

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